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Perfect 10

Your guide to a successful function at Reval Hotels:

1.  Who is calling?

• Company information and your contact information
• Specify if you have a contract with the hotel

2. When is the function planned?

• Arrival time and date
• Departure time and date

 Are these also the dates for accommodation?
Are there optional dates?

3. How many people will be attending?

4. What is the type of function?

• Conference : Meeting, seminar, training, negotiation, etc.
• Events: Cocktail party, Luncheon, Dinner, Party, Kick-off, etc.

5. What is needed?

• Room: Table form, technical equipment, other arrangements
• Catering: Coffee breaks, lunch, dinner, reception, etc.
• Additional Space: Breakout rooms, secretarial room, office space, storage
• Accomodation: Hotel rooms need according to type single, double, suite

6. Who?

• Who is attending the function?
• Internal meeting or training, important clients attending, press, etc.  

7. Why?

• Why is function being organised?
• What is your goal for this function, why are you getting these people together?

8. What is your budget?

9. Ask the hotel about packages

10. Plan for the future

• Tentative Bookings: When can you confirm?
• Confirmed Bookings: Agree on detail updates of reservation

and remember the “RESERVATION GUIDELINES”